This Privacy Statement (“Statement”) sets out the basis which “ICB Innovative Conventions Bureau Private Company” (“we”, “us”, or “our”) may collect, use, disclose or otherwise process personal data in relation to newsletters, promotional material and other marketing information which is sent to individuals (“Subscribers” or “you”).
Company name: “ICB Innovative Conventions Bureau Private Company” (“ICB Innovative Conventions Bureau P. C.’’)
Postal address: 8, Levidou Str., 14671, Athens, Greece
Telephone number: (+30) 210-4122250,
Contact data: When you consent to receive our newsletters and/or promotional material, you provide us with your name, surname and e-mail address.
Location data and Online data. When we determine, track and analyze your use of, or interest in our newsletters or promotional content, we or our service provider may use some information (such as your location, IP address, usage data, browser data). In general, we do not associate IP addresses with any other data held by third parties. We do not link, or seek to link, an IP address with the identity of a device user. When we send you an e-mail, we may use single pixel gifs, also called web beacons. Web beacons allow us to collect information about when you open the e-mail time and date), your IP address or your browser data.
Promotional purposes: We collect the aforementioned contact data in order to send you our newsletters and promotional material.
Analytics purposes: Occasionally, we or our service provider may collect the aforementioned location data and online data, in order to obtain feedback on our newsletters and promotional material (e.g. number of views or clicks e.tc.) and/or to enhance our ability to provide relevant marketing content to you. We use data from web beacons to create reports about how our e-mail campaign performed and what actions you took.
Consent: To process your personal data as described above, we rely on your consent. You can withdraw your consent anytime by contacting us at the details mentioned at the beginning of this Privacy Statement.
Legal obligation: We may use your personal data if we have a good faith belief that access, use, preservation or disclosure of this information is reasonably necessary to: meet any applicable law, regulation, legal process, enforceable governmental request or investigation of potential violations, and/or to detect, prevent, or otherwise address fraud, security or other technical issues.
We may share your personal data with:
Service providers. We may share your personal data, with third parties that perform certain services on our behalf. These services may include e-mail distribution, other related customer service, marketing assistance and analytics services. All service providers enter into contract with us that protects your personal data; our service providers may have access to personal data needed to perform their functions and are not allowed to share or use such information for any other purposes.
* Our current e-mail service provider is the company under the name: “The Rocket Science Group C d/b/a Mailchimp” (MailChimp), a limited liability company located in the State of Georgia, USA. MailChimp platform facilitates features and integrations that allow sending marketing e-mails, creating campaigns, as well as tracking how recipients react to such e-mails (if they open or view an e-mail e.tc.).
Public authorities: When we believe disclosure is appropriate in connection with efforts to investigate, prevent, or take other action regarding illegal activity, suspected fraud or other wrongdoing, we may share your personal data with competent public authorities.
You have the following rights concerning the use of your personal data:
Your contact data is stored electronically for years for the purpose of dispatching the newsletters and/or promotional material.
Your location and online data is stored for years for the analytics purposes.
All the above data is stored in the servers of our current mailing service provider (“The Rocket Science Group C d/b/a Mailchimp”) and managed by the same.
In accordance with European data protection laws, we and our service providers have taken all appropriate and reasonable security measures (including physical, electronic and procedural measures) to help safeguard your personal data from unauthorized access, misuse or disclosure.
We may transfer and process your personal data worldwide in places where our data processing operations are located. Currently, the servers where personal data is stored are primarily located in the United States. This means that your personal data may be transferred to/or processed in the United States. Any transfer of your personal data by us to third countries (including Unites States) will take place only to countries which have data protection laws that provide an adequate level of protection within the meaning of EU Data Protection Law. To the extent that international data transfers take place, we will seek and obtain assurances that any information we may transfer is safeguarded adequately and in accordance with this Privacy Statement and the requirements of applicable privacy laws (including EU law when data subjects are EU residents).
You have the right to submit any complaints about how we process your personal data to:
Hellenic Data Protection Authority (HDPA)
Postal Address: 1-3, Kifissias Ave., 115 23 Athens, Greece
Tel: +30 210 6475600
Fax: +30 210 6475628